Join us for our 2020 Annual General Meeting. This year's meeting is being held virtually using a webinar platform that provides useful features such as screen sharing, chatting, polling and voting.

For convenience and to facilitate renewals, The "RSVP/Ticket" options coincide with our membership fees noted below. Please register to attend at your earliest convenience.

(A) ABOUT MEMBERSHIP

1. ANNUAL MEMBERSHIP RUNS FROM JULY 1 - JUNE 30

2. The applicable fees are as follows:

One individual 18 years or older is $20
One individual under 18 years or older is $15
$40 maximum per household

*** If you are a lifetime members, please contact us first to obtain, your one time use discount code to complete your RSVP to the meeting. ***

(B) TWO PAYMENT OPTIONS

We can accept payments by credit card (using PayPal). You do not need a PayPal account to pay using your credit card.
We also accept payments via e-transfer to treasurer@oakvilleplayers.ca.

You will receive an email confirmation first to acknowledge your RSVP and then to confirm payment. The credit card option will be automated, while the e-transfer requires manual processing.

(C) WHAT YOU NEED TO ATTEND (Technical requirements)

For best results, using your laptop or desktop computer is best. You can still however, access the webinar by mobile phone.
A strong (preferably high speed) internet connection is also recommended.
If you are using WIFI, please ask others using the same network to limit usage to avoid bandwidth limitations. In other words, have them hold off watching Netflix during the meeting! Video uses up a-lot of internet resources.
Be sure you are using the most up to date Chrome or Firefox browser. Microsoft Edge and Explorer are not currently compatible. Apple's Safari, should be okay.

Chrome Browser

To download the free browser: https://www.google.ca/chrome
To make sure you are using the most current Chrome browser please follow these simple steps: https://support.google.com/chrome/answer/95414?co=GENIE.Platform=Desktop&hl=en
To check to see if you are running your the latest version got to: chrome://settings/help

Firefox Browser

To download the free Firefox browser: https://www.mozilla.org/en-CA/firefox/new/
To check to see if you are running your the latest version of Firefox got to: https://support.mozilla.org/en-US/kb/find-what-version-firefox-you-are-using

(D) MEETING FORMAT

The meeting will primarily be set up as listen only with content screen-shared.
During the entire meeting a chat feature will be available where you can type out your comments or questions. (Please add a Q: at the beginning of your question so we can spot them at a glance).
During the designated Q & A session(s), the opportunity to speak will also become available. If you wish, you will be enable to request turning on your microphone.
You are free to chat amongst other attendees throughout the session.
Keeping cameras and microphones off will also reduce bandwidth limitations required.
The option to convert part of the meeting to discussion mode is possible, where anyone can speak.

(E) VOTING AND POLLING

Our election will be help during the meeting provided we do not run into technical issues. As only paid members are in attendance all attendees will be able to vote during the meeting. This the first time we've conducted a vote this way so If technical issues arise alternate voting steps will be conducted similar to our last online voting (via form submission).

(F) ONLINE TRIVIA GAME(S)

If all goes well with preparations, following the meeting you are welcome to stay on to play a free online game or two. Details will be shared during the meeting.

The link to the webinar along with a one time use unique access code will be provided closer to the event date. (One code per household membership)

If you are not able to attend our AGM, we plan to publish minutes and/or a video replay sometime after June 29th.

If you have any questions, please email us at president@oakvilleplayers.ca

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This online event platform is provided courtesy of Optix Digital Solutions. Inquiries welcome.

Oakville Players' 2020 Annual General Meeting (Virtual)